HR assistant in WhatsApp with n8n+AI: leave requests…

This workflow automates routine HR tasks via WhatsApp using AI to classify employee messages and trigger appropriate actions: processing leave requests, tracking attendance via GPS, answering policy questions, shortlisting candidates, and forwarding complaints. Designed for HR departments with high internal request volume.

## Who it´s for
- HR managers in mid-sized and large companies aiming to reduce manual workload
- HR teams in banks and corporations handling frequent employee queries
- Companies digitizing HR services through messengers
- Automation specialists seeking n8n + AI templates
- IT departments integrating WhatsApp Business with internal systems

## What the automation does
- Receives text, audio, images, and location data via WhatsApp
- Classifies incoming requests (leave, attendance, query, complaint) using LLM
- Checks leave balances and employee status in Google Sheets
- Logs attendance based on employee’s GPS coordinates within office boundaries
- Transcribes voice notes and analyzes images using OpenAI
- Retrieves policy information from documents stored in Supabase (vector database)
- Sends responses to employees via WhatsApp and notifications via Gmail

## What´s included
- Ready-to-use n8n workflow with LangChain agents
- Trigger and routing logic for multiple request types
- Integrations with WhatsApp, Gmail, Google Sheets, Google Calendar, Supabase
- Basic setup and adaptation guide

## Requirements for setup
- n8n instance with external API access
- WhatsApp Business API or proxy gateway for message reception
- Google Workspace account (Sheets, Calendar, Gmail)
- Supabase project with vector store configured
- OpenAI API key for LLM and media processing

## Benefits and outcomes
- Reduced HR workload through automated request handling
- Faster response times — minutes instead of hours or days
- Centralized data logging in Google Sheets without manual input
- Single communication channel for employees — WhatsApp
- Fewer errors in leave and attendance management
- Automated escalation of complaints via email

## Important: template only
Important: you are purchasing a ready-made automation workflow template only. Rollout into your infrastructure, connecting specific accounts and services, 1:1 setup help, custom adjustments for non-standard stacks and any consulting support are provided as a separate paid service at an individual rate. To discuss custom work or 1:1 help, contact via в чате.