Calling new leads from Google Sheets: voice calls via V

This automation streamlines lead processing for restaurants using voice outreach. When a new row is added to Google Sheets, a personalized call is triggered via VAPI. Customer responses — including booking intent — are captured through a webhook, parsed, and stored in both Sheets and Google Calendar. Designed for restaurant owners, HoReCa marketers, agencies, and sales managers working with lead lists in Google Sheets.

## Who it´s for
- Restaurant owners automating lead intake and reservations
- HoReCa marketers launching voice campaigns on lead databases
- Agencies offering sales automation for restaurants
- Sales managers tracking clients in Google Sheets

## What the automation does
- Triggers on new rows in Google Sheets
- Formats phone numbers and initiates voice calls via VAPI
- Receives customer responses through an HTTP webhook
- Extracts booking details (date, time) from spoken input
- Logs contact info and comments into Google Sheets
- Creates calendar events in Google Calendar with guest details
- Sends confirmation back to VAPI for closed-loop communication

## What´s included
- Ready-to-use n8n workflow
- Trigger logic for new sheet rows and incoming webhooks
- Integrations with Google Sheets, Google Calendar, and VAPI via API
- Basic text guide for setup and adaptation

## Requirements for setup
- n8n instance with HTTP API access
- Google account with Sheets and Calendar APIs enabled
- Active VAPI account with configured voice agent
- Bearer tokens for service authentication
- Sample sheet with columns: name, phone, status

## Benefits and outcomes
- Accelerates lead response — from contact to booking in minutes
- Eliminates manual data entry and booking errors
- Scales marketing efforts without hiring extra staff
- Centralizes data in Google Sheets and Calendar
- Enables closed-loop communication via VAPI confirmations
- Ready for cold outreach and follow-up campaigns
- Frees up sales teams from repetitive calling

## Important: template only
Important: you are purchasing a ready-made automation workflow template only. Rollout into your infrastructure, connecting specific accounts and services, 1:1 setup help, custom adjustments for non-standard stacks and any consulting support are provided as a separate paid service at an individual rate. To discuss custom work or 1:1 help, contact via Telegram: @gleb923.