AI Calls on Schedule or Webhook: Sync Lead Statuses fro

This template automatically triggers outbound voice calls via Vapi’s AI agents when leads are added or updated in Airtable, then syncs call outcomes back into the system—no manual steps required. Perfect for teams using Airtable as their core CRM who want to integrate voice outreach seamlessly.

## Who it´s for
- Companies using Airtable as a CRM for lead management.
- Call centers automating outbound calls with AI agents.
- Marketers integrating voice calling into tracking systems.

## What the automation does
- Triggered by cron schedule or webhook from Vapi.
- Fetches lead data from Airtable (new or follow-up needed).
- Initiates an outbound voice call via Vapi.
- Receives call result through a webhook after completion.
- Updates lead status in Airtable (e.g., ´reached´, ´no answer´).
- If needed, creates a new entry in the ´Call Later´ table for rescheduling.

## What´s included
- Ready-to-use n8n workflow.
- Trigger logic (schedule and HTTP webhook).
- Integrations with Airtable, Vapi, and HTTP API.
- Basic setup and adaptation guide.

## Requirements for setup
- n8n account (cloud or self-hosted).
- Access to Airtable with a leads table.
- Vapi account with an AI agent configured.
- API keys for Airtable and Vapi.

## Benefits and outcomes
- Reduces time-to-contact for new leads.
- Eliminates manual effort in initiating calls.
- Ensures accurate call outcome logging in CRM.
- Scales outreach without hiring additional staff.
- Supports hybrid workflows: AI screening followed by human touch.
- Reliable handling of ´call back later´ cases with auto-scheduling.

## Important: template only
Important: you are purchasing a ready-made automation workflow template only. Rollout into your infrastructure, connecting specific accounts and services, 1:1 setup help, custom adjustments for non-standard stacks and any consulting support are provided as a separate paid service at an individual rate. To discuss custom work or 1:1 help, contact via Telegram: @gleb923.