AI-powered expense request review in Airtable with audi

This automation streamlines expense approval by leveraging AI to analyze requests, make decisions, and store audit trails in a vector database. Designed for finance teams and CFOs who need scalable, transparent, and auditable financial controls.

## Who it´s for
- CFOs automating expense review processes
- Companies with high volume of business travel and expenses
- SaaS startups requiring strict budget oversight
- Finance operations teams aiming for decision auditability
- Executives integrating AI into internal control systems

## What the automation does
- Monitors new or updated records in Airtable as trigger events
- Activates a GPT-4-powered LangChain agent to assess expense details
- Decides whether to approve or flag the request, with reasoning
- Structures output into JSON, chunks it, and generates embeddings via OpenAI
- Stores embeddings in Pinecone for semantic search and long-term audit
- Updates the Airtable record with decision status and explanation

## What´s included
- Ready-to-use n8n workflow
- Trigger logic for hourly polling and record updates
- Integrations with Airtable, OpenAI, and Pinecone
- Basic text guide for setup and adaptation

## Requirements for setup
- n8n instance with workflow execution capability
- OpenAI API key (for GPT-4 and embeddings)
- Pinecone account and index access
- Airtable base with expense request fields configured

## Benefits and outcomes
- Faster, human-free expense validation
- Reduced fraud risk through AI anomaly detection
- Full decision audit trail in a vector database
- Semantic search over historical decisions via Pinecone
- Consistent decision logic based on trained AI patterns
- Freed-up capacity for finance teams to focus on strategy

## Important: template only
Important: you are purchasing a ready-made automation workflow template only. Rollout into your infrastructure, connecting specific accounts and services, 1:1 setup help, custom adjustments for non-standard stacks and any consulting support are provided as a separate paid service at an individual rate. To discuss custom work or 1:1 help, contact via Telegram: @gleb923.