Automated Legal Docs for Property Management

# Generate legal documents for HOAs from Google Forms using AI and Google Workspace

This automation streamlines the creation of legal documents (e.g., lien agreements) for Homeowners´ Associations (HOAs) based on data submitted via Google Forms. Using Google AI (Gemini) and n8n, it fetches property records from county websites via Apify and Playwright, extracts key details, and generates customized documents in Google Docs, with PDF versions saved to Google Drive.

## Who it´s for
- Law firms specializing in HOA management
- Property management companies automating lien processing
- Legal professionals reducing manual document handling
- Teams using Google Workspace for legal documentation

## What the automation does
- Triggers on new or updated row in Google Sheets from form submission
- Fetches property data via Apify Playwright from county website
- Downloads legal PDF documents (e.g., deed records)
- Uses Google Gemini AI to extract parcel number, owner name, and legal description
- Sends extracted data for manual approval via Gmail
- Upon email confirmation, populates a Google Docs template
- Converts document to PDF and saves to designated folder in Google Drive
- Updates tracking sheet in Google Sheets with status and file link

## What´s included
- Ready-to-use n8n workflow
- Trigger logic for Google Sheets row changes
- Integrations with Google Sheets, Drive, Docs, Gmail, Apify, and Property County Website (via Playwright)
- Basic setup and adaptation guide

## Requirements for setup
- n8n instance with external API access
- Google account with enabled APIs for Sheets, Drive, Docs, and Gmail
- Apify account with Playwright scraper access
- Access to target county property website (no CAPTCHA or bypassable)
- Pre-designed Google Docs template for legal documents
- Google Form linked to the main tracking sheet

## Benefits and outcomes
- Reduces document preparation time from hours to minutes
- Minimizes errors from manual data entry
- Centralized document storage in Google Drive with automatic naming and linking
- Transparent approval workflow via email confirmation
- Scalable: process dozens of requests monthly without added workload
- Full audit trail in Google Sheets

## Important: template only
Important: you are purchasing a ready-made automation workflow template only. Rollout into your infrastructure, connecting specific accounts and services, 1:1 setup help, custom adjustments for non-standard stacks and any consulting support are provided as a separate paid service at an individual rate. To discuss custom work or 1:1 help, contact via chat