AI Agent for Meetings: Real-Time Transcription & Notes

# AI agent for meetings: real-time transcription and keyword-triggered notes

This automation template helps you never miss critical moments during online meetings — whether it’s decisions, action items, or mentions of specific people. The system processes live transcription from Google Meet and Zoom via Recall.ai, stores the dialogue in a database, and activates an AI agent when predefined keywords appear. Ideal for those who want to automate meeting summaries and extract structured insights without manual effort.

## Who it´s for
- Project managers running regular Google Meet or Zoom meetings
- Founders who want to automatically capture decisions from calls
- Analysts needing structured records of client conversations
- Developers integrating AI assistants into business workflows
- Coaches and consultants working with clients online

## What the automation does
- Receives real-time transcription chunks via webhook from Recall.ai
- Stores each fragment in a PostgreSQL/Supabase JSONB field as part of a structured dialog
- Detects keywords such as ´Jimmy´, ´next steps´, or ´this is important´
- Triggers an OpenAI assistant via Assistants API upon keyword detection
- Generates contextual notes based on recent dialogue snippets
- Saves results as structured entries in the database (output.notes)

## What´s included
- Ready-to-use n8n workflow
- Logic for webhook handling and keyword detection
- Integrations with Recall.ai, OpenAI, PostgreSQL/Supabase, and HTTP API
- Basic text instructions for setup and adaptation

## Requirements for setup
- Recall.ai account with API access and ability to join meetings
- OpenAI account with access to Assistants API
- PostgreSQL or Supabase instance with write permissions
- Running n8n environment with external API access
- Access to video conferencing platforms (Google Meet, Zoom)

## Benefits and outcomes
- Automatic capture of key moments without human involvement
- Reduced burden on meeting hosts — no need to take minutes
- Fast access to summaries and action items after meetings
- Searchable records by topic or participant via database
- Context continuity across AI calls through stored dialogue history
- Flexibility: easily add new keywords and response types

## Important: template only
Important: you are purchasing a ready-made automation workflow template only. Rollout into your infrastructure, connecting specific accounts and services, 1:1 setup help, custom adjustments for non-standard stacks and any consulting support are provided as a separate paid service at an individual rate. To discuss custom work or 1:1 help, contact via chat