Contracts for parallel import 2025

1. Foreign Trade Supply Agreement with Extended Specification

1.1 Purpose. Governs supply of goods, payment, timelines, risks, documents, acceptance, force majeure.
1.2 Purpose. Builds a mechanism for flexible specifications and product substitution without disputes about essential terms.
1.3 When needed. Regular imports, unstable assortment, frequent changes of models, SKUs, brands.
1.4 When needed. You need to заранее fix the substitution procedure and the set of customs documents.
1.5 When needed. Deliveries in batches through specifications and purchase orders.

2. Appendix. Terms for Brand Model SKU Substitution in Case of Shortage

2.1 Purpose. Defines equivalence criteria and the substitution approval process.
2.2 Purpose. Sets notice rules, response deadlines, and a silence means consent rule.
2.3 When needed. Shortages, disruptions, changes in lists, supplier offers equivalents.
2.4 When needed. You need fast substitution approval without re signing the whole agreement.
2.5 When needed. You need to limit the substitution corridor and its impact on price and timelines.

3. Agent Agreement for Sourcing and Purchasing Goods Abroad

3.1 Purpose. Assigns the agent to search suppliers, purchase goods, and organize shipment.
3.2 Purpose. Fixes document collection and control, reporting, service acceptance, fees and expenses.
3.3 Purpose. Allocates liability for document errors and control failures.
3.4 When needed. Purchasing is done through an intermediary, not directly from the supplier.
3.5 When needed. You must manage documents and risks for customs and accounting.

4. Freight Forwarding Agreement with Document Handling and Liability

4.1 Purpose. The forwarder organizes transportation and is responsible for document flow under the shipment order.
4.2 Purpose. Sets liability for errors, loss, and delays in document delivery.
4.3 Purpose. Defines subcontracting rules and the claims procedure.
4.4 When needed. Many parties in logistics, there are risks of downtime and penalties due to documents.
4.5 When needed. It is critical to receive documents on time and in correct form.

5. Acceptance Certificate for Quantity and Quality and Claims Procedure

5.1 Purpose. Standardizes acceptance and recording of discrepancies, photo, video, packaging, labeling.
5.2 Purpose. Sets deadlines and the process for submitting claims and receiving responses.
5.3 Purpose. Creates an evidence base for discounts, replacement, return, compensation.
5.4 When needed. Shortages, mis sorting, damage, defects, disputed batch situations.
5.5 When needed. You need disciplined warehouse acceptance and reduced risk of losing a dispute.

6. Product Substitution and Specification Update Certificate

6.1 Purpose. Records was and becomes for items, quantities, parameters, timelines, documents.
6.2 Purpose. Legally links substitution to the appendix and updates the batch specification.
6.3 When needed. Substitution is already agreed and must be closed with one document for accounting and customs.
6.4 When needed. Deliveries move fast and changes must be fixed without long addendums.

Short logic of the package

* The supply agreement sets the framework.
* The appendix explains how to change goods without conflicts.
* The substitution certificate fixes a specific substitution for a batch.
* The agent agreement covers procurement through an intermediary.
* The freight forwarding agreement covers logistics and documents.
* The acceptance certificate covers control of results and claims.